Privacy Policy

Last updated 22 July 2026

SeaFormat ("we", "us") is a Telegram bot that helps seafarers find and apply to maritime job vacancies. This policy explains what data we collect, how we use it, and the choices you have. By using SeaFormat you agree to this policy.

Information we collect

• Telegram account data — your Telegram user ID and basic profile data needed to operate the bot.
• Profile you enter — rank, vessel type, experience, salary expectation, and availability.
• Documents — CV / resume files you upload so they can be attached to job applications.
• Email address — the address you connect and use to send job applications.

Google user data

If you connect a Gmail account to send applications, we request only the gmail.send scope. This means:

• We send emails only on your instruction — either you review an individual application and press send, or you switch on the optional auto-apply feature, which sends only within the limits you configure and which you can turn off at any time.
• We never read, list, or store the contents of your mailbox, inbox, or any messages.
• We send nothing at all until you connect a mailbox and ask us to apply on your behalf.

Limited Use disclosure

SeaFormat's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

How your data is stored

• Account credentials and connected-email tokens are encrypted at rest.
• Uploaded CV files are stored on our server for the purpose of sending your applications.

Data retention and deletion

• You can delete all of your data at any time by sending the /deletedata command in the bot. This removes your profile, uploaded documents, and stored email credentials.
• You can independently revoke SeaFormat's access to your Google account at any time at myaccount.google.com.

Sharing and subprocessors

We do not sell or share your personal data with third parties for their own purposes. We use the following subprocessors solely to operate the service:

• Hosting / infrastructure — to run the service and store data.
• AI provider — to help draft and format application content.
• Stripe — to process subscription payments.

Contact

For privacy requests or questions, contact us at maverick8830@gmail.com.